Payroll giving starts with your HR department or benefits manager – they are the internal gatekeepers who can connect your employer to an approved payroll giving agency and activate automatic deductions for employees. Contact Impact Others Inc. directly to receive the information your HR team will need to get a program established. The process is more straightforward than most employees expect, and the payoff – a steady stream of monthly support flowing to humanitarian projects – is worth the conversation.
What Is Payroll Giving and How Does It Work Right Now?
Payroll giving allows employees to authorize a regular deduction from their salary, which is then passed on to a nonprofit through an approved payroll giving agency. The employer sets up the arrangement through that agency; the employee chooses the amount and the organization they want to support.
According to GOV.UK, once a Payroll Giving Agency passes on employee donations, there is nothing more for the charity to do – and unlike some other forms of giving, Gift Aid cannot be claimed on payroll giving donations. That simplicity matters: no extra paperwork for the nonprofit, no action required from the donor beyond the initial setup.
In 2026, more employers are building structured giving programs into their benefits packages as part of broader corporate social responsibility goals. For employees who want to support ongoing humanitarian work – clean water access, food programs, orphanages, or small business development in underserved communities – payroll giving is one of the most consistent ways to make that happen without thinking about it each month.
Who Should You Approach Inside Your Company?
The right internal contact depends on the size of your organization, but the path is usually one of three people:
- HR manager or HR business partner – handles benefits enrollment and payroll deductions
- Benefits administrator – manages the systems that process payroll changes
- CSR or community giving lead – if your company has one, this person is often already looking for nonprofit partners
When you approach them, frame the conversation around mutual benefit. Employers who offer structured giving programs can point to those programs as part of their CSR commitments. Employees gain a purposeful, low-friction way to contribute regularly. The conversation is easier when HR sees the program as something that serves the company's values – not just a request from one employee.
Come prepared with basic information: the nonprofit's name and mission, its legal status, and how donations are handled. Impact Others Inc. can provide what your HR or benefits team needs to evaluate the program and move forward.
What Information Does HR Typically Need to Set Up the Program?
HR departments generally need a few pieces of information before they can activate a payroll giving arrangement:
| What HR Needs | Why It Matters |
|---|---|
| Nonprofit's registered name and status | Confirms the organization is eligible to receive payroll giving donations |
| Approved Payroll Giving Agency | The agency is the mechanism that processes and passes on donations |
| Employee authorization form | Documents the deduction amount and the employee's consent |
| Designated project or general fund | Helps the employee communicate their giving preference |
According to GOV.UK's list of approved payroll giving agencies, these agencies are approved and monitored by HMRC, which is the official source your HR team should reference when selecting one. The Fundraising Regulator also notes that payroll giving agencies and employers using payroll giving schemes must follow The Charitable Deductions (Approved Schemes) Regulations 1986 – a compliance point worth mentioning to HR so they know the framework already exists.
The cleaner your information package, the faster HR can act. Impact Others Inc. can work with employers to establish payroll giving programs and provide the documentation your team needs.
How Does Monthly Payroll Giving Connect to Real Humanitarian Impact?
This is the part that makes the conversation with HR worth having. Monthly supporters through payroll giving help fund ongoing projects – clean water, food programs, orphanage support, education, and new business opportunities – all delivered by trusted local partners in the communities where the need is greatest.
One Impact Others Inc. partner, a business owner named Mindy Tibbs, described her commitment this way: "When I think about Impact Others, I picture my own children in a third-world country. If a business owner had the answer to what my child needed – whether it was clean water from a well, a sewing center, food, an orphanage, housing, or any of the other life-changing resources – would they give? That's why I partner with Impact Others."
That framing – what would you want for your own family – is what drives people to move from a one-time gift to a sustained monthly commitment. Payroll giving makes that commitment automatic, which means the projects stay funded even when life gets busy. At Impact Others Inc., every dollar donated to a project goes directly to that project, so your generosity reaches the people who need it most.
For employees who want to understand what kind of people become regular donors to a humanitarian nonprofit, the answer is often people who want their generosity to be consistent, not just occasional – and payroll giving is one of the most reliable structures for doing that.
What Makes This Worth Bringing to Your Employer?
Most employees who champion a payroll giving program inside their company do it because they want to multiply their own impact. One person giving monthly makes a difference. A workplace of twenty, fifty, or two hundred people giving monthly makes a sustained, measurable one.
Impact Others Inc. provides regular communication about project progress to workplace giving participants, so employees can stay connected to the work their collective contributions are funding. That connection – knowing that a feeding center in Honduras or a water project in Ghana is running in part because of what your team decided to do together – is the kind of purpose that keeps a program alive long after the initial launch.
If you want to understand how staying connected to a humanitarian nonprofit as a monthly donor works between gifts, that context helps frame the case you make to leadership: this is not a one-and-done campaign. It is an ongoing relationship between your workplace and the communities you choose to support.
The Become a Monthly Supporter page on the Impact Others Inc. website is a practical starting point for employees who want to understand what regular giving looks like before they bring the proposal to HR.
Why Is Starting the Conversation the Hardest Part?
Most payroll giving programs that never launch stall at the same place: no one took the first step. The employee who had the idea waited for someone else to raise it. HR never heard the ask. The nonprofit never got the call.
If you are the person who wants to bring this to your workplace, you are already further along than most. Reach out to Impact Others Inc. with your employer's name and the name of your HR contact, and the team can help you put together what you need to make the case – and to make it well.
Reach out by phone at 2196780669, by email at info@impactothers.com, or by mail at 5885 Cumming Hwy Ste 108347, Sugar Hill GA 30518. The conversation is free. The impact is real.
Checklist
- Identify your internal contact – HR manager, benefits administrator, or CSR lead is your first call inside the company
- Gather the nonprofit's information – registered name, legal status, and program details so HR has what they need to evaluate the arrangement
- Reference an approved payroll giving agency – GOV.UK maintains the official list of HMRC-approved agencies your employer will need to use
- Frame the benefit for your employer – connect the program to the company's CSR goals, not just your personal giving preference
- Contact Impact Others Inc. directly – the team can provide documentation and support to help your HR department move forward with a humanitarian nonprofit payroll giving program
- Set your giving preference – decide whether you want your deduction to support a specific project area (water, food, orphanages, business development) or the general fund
FAQ
Who inside a company actually sets up a payroll giving program?
The HR department or benefits administrator is the primary contact for setting up payroll deductions. In larger companies, a dedicated CSR or community engagement lead may also be involved. The employee who initiates the idea typically needs to bring a proposal to one of these people, along with basic information about the nonprofit and the approved payroll giving agency the employer would use.
Which payroll giving agencies are approved to handle donations?
According to GOV.UK, HMRC maintains an official list of approved and monitored payroll giving agencies. Your HR department should reference that list when selecting an agency – it is the authoritative source and ensures the arrangement meets the legal requirements set out in The Charitable Deductions (Approved Schemes) Regulations 1986, as noted by the Fundraising Regulator.
How does a nonprofit like Impact Others Inc. receive payroll giving donations?
Once an employer sets up a payroll giving arrangement through an approved agency, the agency collects employee deductions and passes them on to the designated nonprofit. According to GOV.UK, there is nothing further required from the charity at that point – the agency handles the transfer. Impact Others Inc. can work with employers to establish these programs and provide the information HR teams need to get started.
What humanitarian projects do monthly payroll giving donations support?
Monthly contributions through payroll giving help fund ongoing projects including clean water access, food programs for children, orphanage support, education, and new business opportunities for families in underserved communities. These projects are delivered by trusted local partners in countries including Honduras, Ghana, Nigeria, India, Egypt, Colombia, and Thailand, with Impact Others Inc. stewarding the funds and communicating project progress to supporters.
Who can I contact at Impact Others Inc. to start the payroll giving process?
You can reach Impact Others Inc. by phone at 2196780669 or by email at info@impactothers.com. The team can provide the documentation and information your HR department will need to evaluate and establish a payroll giving program connected to humanitarian projects around the world.